EA to MD

Job Summary

Company Name

Vitasta Consulting Private Limited

Locations

Navi Mumbai

Nationality

India

Experience

7 – 12 years

Keywords / Skills

Plan and co-ordinate , logistical arrangements , banquet arrangements , planned travel arrangements

Education

MD/MS, MDS

Function

Admin/Secretarial

Role

• Executive Secretary/Personal Assistant

• Secretarial

Industry

Any

Summary

Job Description 1. Main Responsibilities : Secretarial / Administrative Support: Provide complete secretarial & administrative assistance for smooth function of VC&MD’s office Maintain the MD’s calendar -scheduling appointments, organi

Posted On

1st Nov 2015

Job Ref code

55431067

Job Description

Job Description

1. Main Responsibilities :
   
   

   Secretarial / Administrative Support:
   
   Provide complete secretarial & administrative assistance for smooth function of VC&MD’s office
   
   Maintain the MD’s calendar -scheduling appointments, organise meetings, etc.
   
   Plan and schedule RCMs, circulate Agenda to members & Minutes to EC Members

   
   
   

   Travel Arrangements :
   
   Schedule all travel arrangements(domestic & international)/ for VC&MD and overseas visitors 
   
   Co-ordinate with Travel Agent/hotels and forex disbursement
   
   Prepare travel expense statement and submission of forex

   
   
   

   Documentation :
   
   Prepare monthly expense claims
   
   Prepare documents for residential visa application and renewals for MD
   
   Liaise with  Consultant to the VC & MD’s Office

   
   
   

   Visitors :
   
   Co-ordinator for preparation of visa invitation letters for all visitors to India
   
   Co-ordinate/schedule the programmes and prepare itineraries for VC-MD & visitors
   
   Arrange their local transport and hotel stays

   
   
   

   Corporate Event Co-ordination :
   
   Plan and co-ordinate all the logistical arrangements.
   
   Organise all the local transport and banquet arrangements
   
   Follow-up regarding the settlement of all the bills with hotels/Travel Agent

   
   
   

   Performance Indicators :
   
   Effective Secretarial Support
   
   Detailed/planned travel arrangements
   
   Accuracy and timely preparation and submission of all documentation
   
   Accuracy /timeliness/interpersonal skills
   
   On-time delivery/quality of service

 

Key Skill(s)

Plan and co-ordinate

logistical arrangements

banquet arrangements

planned travel arrangements

About Company

From big transnational corporations to fast growing SME"s to fledgling start-ups every corporate body is looking for top talent. All of these are keenly aware that the only real competitive advantage they can have and build in today"s flat world is the "human capital".

We are servicing this need for many national and international clients across various domains. We have been helping find a large number of our clients quite a few leaders, functional experts as also emerging precocious talent since 1997.

We credit all our success to three things; customer centric work systems, unflinching belief in our corporate values and our synergy enhancing team. We see repeat business and referral as the operative driver of customer feedback.

For more details on us visit www.vitasta.com

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EA to MD